SAFEGUARDING AND CLUB POLICIES

SAFEGUARDING

CHILD PROTECTION

Any act, statement, conduct or other matter, which harms a child or children, or poses or may pose a risk of harm to a child or children, shall constitute behaviour, which is improper and brings the game into disrepute.
In these Regulations the expression “Offence” shall mean any one or more of the offences contained in Schedule 1 to the Children & Young Persons act 1933 and any other criminal offence which reasonably causes the Association to believe that the person accused of the offence poses or may pose a risk of harm to a child or children.
Upon receipt by the Association of:
– Notification that an individual has been charged with an offence; or
– Notification that an individual is the subject of an investigation by the police, Child Care Services or any other authority relating to an offence; or
– Any other information which causes the Association reasonably to believe that a person poses or may pose a risk of harm to a child or children due to unsuitable behaviour (Working Together to Safeguard Children 2006. Section 6 Appendix 5) then the Association shall have the power to order that the individual be suspended from all or any specific football activity for such period and on such terms and conditions as it thinks fit.
In reaching its determination as to whether an order under Regulation 3 should be made the Association shall give consideration, inter alia, to the following factors:
– Whether a child is or children are or maybe at risk of harm
– Whether the matters are of a serious nature;
– Whether an order is necessary or desirable to allow the conduct of any investigation by the Association or any other authority or body to proceed unimpeded.
The period of an order referred to in 3 above shall not be capable of lasting beyond the date upon which any charge under the Rules of the Association or any offence is decided or brought to an end.
Where an order is imposed or an individual under Regulation 3 above, The Association shall bring and conclude any proceedings under the rules of the Association against the person relating to the matters as soon as reasonably practicable.
Where a person is convicted or is made the subject of a caution in respect of an offence, that shall constitute a breach of the Rules of the Association and the Association shall have the power to order the suspension of the person from all or any specific football activity for such a period (including indefinitely) and on such terms and conditions as it thinks fit.
For the purposes of these regulations, the Association shall act through its Council or any committee or sub-committee thereof including the board.
Notification in writing of an order referred to above shall be given to the person concerned and/or any club with which he is associated as soon as reasonably practicable

MOSS BANK JFC – PRIVACY NOTICE

Moss Bank JFC are committed to protecting and respecting your privacy. For any personal data you provide for the purposes of your membership, Moss Bank JFC is the Data Controller and is responsible for storing and otherwise processing that data in a fair, lawful, secure and transparent way.

What personal data we hold on you

You may give us information about you by filling in forms at an event or online, or by corresponding with us by phone, e-mail or otherwise. This includes information you provide when you register with the Club. The information you give us may include your name, date of birth, address, e-mail address, phone number, name of the EA affiliated Clubs with which you are registered and gender. We may also ask for relevant health information, kit size, address, mobile contact numbers.

Why we need your personal data

The reason we need your Football Club Data is to be able to administer your membership, and provide the membership services you are signing up to when you register with the club. Our lawful basis for processing your personal is that we have a contractual obligation to you as a member to provide the services you are registering for.

Reasons we need to process your data include:

For training and competition entry

sharing personal data with club coaches or officials to administer training sessions;
sharing personal data with club team managers to enter events;
sharing personal data with facility providers to manage access to the track or check delivery standards; and
sharing personal data with leagues, county associations (and county schools’ associations) and other competition providers for entry in events.

For funding and reporting purposes

sharing anonymised data with a funding partner as condition of grant funding e.g. Local Authority;
analysing anonymised data to monitor club trends; and
sending an annual club survey to improve your experience as a club member

For membership and club management

processing of membership forms and payments;
sharing data with committee members to provide information about club activities, membership renewals or invitation to social events;
club newsletter promoting club activity; and
publishing of race and competition results

Marketing and communications (where separate consent is provided)

sending information about promotions and offers from sponsors;
sending information about selling club kit, merchandise or fundraising.

Any special category health data we hold on your child is only processed for the purpose(s) of [(e.g. fitness/ health checks or passing health data to coaches to allow the safe running of training sessions. We process this data on the lawful basis of consent. Therefore, we will also need your explicit consent to process this data, which we will ask for at the point of collecting it.

On occasion we may collect personal data from non-members (e.g. such as any non-member participant who fills in a health disclaimer or form at a taster event) – e.g: football coaching day. This information will be stored for 1 week and then destroyed securely. Our lawful basis for processing data is consent. Therefore, we will also need explicit consent from non-members to process this data, which we will ask for at the point of collecting it.

The club has the following social media pages e.g. Facebook, WhatsApp, Twitter, Instagram. All members are free to join these pages. If you join one of the Social Media pages, please note that provider of the social media platform(s) have their own privacy policies and that the club do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data on the club social media pages.

Who we share your personal data with

When you become a member of the Club, your child will also automatically be registered as a member of Moss Bank JFC and Football Association Whole Game System (see FA Whole Game System Policy at the base of the page https://mossbankjfc.co.uk/whole-game-system-privacy-policy-may-2020/) We will provide the Bolton Bury District League/Community Partnership League via the FA Whole Game System with your child’s details for proof of age and identity which they will also use to enable access to the iteammate portal for club subscriptions. Moss Bank JFC will contact you to invite you to sign into and update your iteammate portal. If you have any questions about the continuing privacy of your personal data when it is shared with Bolton Bury District Football League, please contact Warren Barlow (Bolton Bury District Football League) Lesley Allen (Community Partnership League) or the FA Whole Game System directly.

The Club does not supply any personal data it holds for this purpose to any other third party. The Club does not store or transfer your personal data outside of the UK.

How long we hold your personal data

We will hold your personal data on file for as long as you are a member with us. Moss Bank JFC data is updated every year on annual membership forms. Any personal data we hold on you will be securely destroyed after four years of inactivity on that member’s account, in line with FA retention policy. Your data is not processed for any further purposes other than those detailed in this policy.

Your rights regarding your personal data

As a data subject you may have the right at any time to request access to, rectification or erasure of your personal data; to restrict or object to certain kinds of processing of your personal data, including direct marketing; to the portability of your personal data and to complain to the UK’s data protection supervisory authority, the Information Commissioner’s Office about the processing of your personal data.

As a data subject you are not obliged to share your personal data with the Club. If you choose not to share your personal data with us we may not be able to register or administer your membership. Please contact marcus.howarth@mossbankjfc.co.uk for any questions on the privacy notice.